Product guide
How RAI Calendar works
A practical guide to the features available in the RAI Calendar web app today.
Overview
RAI is a local-first calendar workspace. Events, People, notes, to-dos, and timesheet drafts live in your browser and sync when you are online. Google Calendar is optional for two-way sync and Meet. Zoom is an optional video provider. Slack provides channel reminders and commands. Shared calendars provide collaboration and calendar chat.
- Command bar (Ctrl/Cmd + K) — find events, People, panels, and @rai prompts.
- Record / Assistant — turn speech or text into calendar actions, with optional confirmation.
- Right rail — open notes, to-dos, timesheet, analytics, and calendar chat.
Keyboard
Most global shortcuts use Alt (Option on Mac). Copy, paste, undo, and Settings use Ctrl on Windows and Cmd on Mac. Day and week editing shortcuts work after you select an event.
Ctrl/Cmd + KOpen search and the command bar.Alt + Shift + AOpen Rai Assistant.Alt + Shift + RStart voice capture.Alt + Shift + NCreate a new event.Alt + TJump to today.Alt + Shift + HOpen the timesheet.Alt + Shift + BOpen notifications.Ctrl/Cmd + Shift + ,Open Settings.Alt + Shift + ?Open help.Ctrl/Cmd + CCopy the selected event in day or week view.Ctrl/Cmd + VPaste an event.Ctrl/Cmd + DDuplicate the selected event.Delete / BackspaceDelete the selected event.Arrow keysMove the selected event by 15 minutes, or by one day.Ctrl/Cmd + ZUndo the last move, resize, create, or delete.Ctrl/Cmd + Shift + ZRedo. Ctrl + Y also redoes.Command bar
Press Ctrl/Cmd + K. With an empty bar, choose navigation commands. Typing matches titles and keywords such as “timesheet”, “crm”, and “new note”, as well as events, People, and to-dos. Unmatched text starting with @rai runs as an assistant prompt in a toast.
New eventCreate an event.Go to todayJump the calendar to today.Day view · Week view · Month view · Agenda viewSwitch the calendar view.Open to-dosOpen the to-do panel.Open notesOpen Quick Notes.Open CRMOpen People and the pipeline.Open timesheetOpen the hour draft for visible calendars.Open reportsOpen Analytics.Open assistantOpen Rai Assistant.Open calendar chatOpen shared-calendar chat.Open notificationsOpen the inbox.Open settingsOpen preferences and account.Open helpOpen shortcuts and FAQs.New to-doAdd a task.New noteAdd a quick note.New contactAdd a person in CRM.Set focusSet focus status.Date spans
Dates in the command bar parse in English. A clock time is enough for a natural event request such as “event 3pm”. Analytics, Timesheet, and CRM can use the same date span.
Day spans use DD-DD (14-25); month spans use a double hyphen (03--06 or Mar--Jun); year spans use four-digit years (2024-2026).
/rai commands are English only. @rai tries those commands first, then sends other text to Rai, including other languages.
free fridayOpen gaps that day, 09:00–18:00.when standupNext time that event starts.guests design reviewWho is on the event.count next weekHow many events fall in the span.done send invoiceMark the matching open to-do complete.overdueIncomplete to-dos past their due date.pin launch notesPin the matching note.duplicate standup to mondayCopy the event onto that day at the same clock time.rename standup to daily syncChange the event title.late client callMove the event 15 minutes later.block 2pm to 4pm fridayCreate a focus hold for that clock range.hide standup from timesheetHide that event's timesheet row.@rai today · tomorrow · this weekIn the command bar, an English time span drives Analytics, Timesheet, and CRM.14-25Day range. Two numbers with a single hyphen.03--06 · Mar--JunMonth range. Months need a double hyphen.2024-2026Year range. Four-digit years.Calendar
Month, week, day, and agenda views share one event model. Change views in the toolbar or set a default under Settings → Calendar Preferences. That panel also controls weekends, week numbers, working hours, timezone, density, and Google Calendar.
You start with one calendar. Use the Calendars section in the left sidebar to add calendars, change visibility, and choose where new events go. Shared calendars grant invitees editor access. Event and guest updates appear without a reload while both people have the calendar open.
Connect Google Calendar in Calendar Preferences for two-way sync and Meet links. Auto-add video link can add Meet to online events. ICS import creates a RAI calendar from a file dropped on Calendars. Focus status is in the left sidebar; Do not disturb pauses in-app notifications and OS event reminders until you change status or its timer ends.
People & Invited
People is the CRM list in the left sidebar: contacts, pipeline, and meeting context. Event guests should match People records. Invited lists pending and accepted calendar collaborators. Online teammates appear under People.
RAI Assistant
Open the Assistant with Alt+Shift+A, the right rail, or the command bar. Agent, Schedule, Tasks, Notes, and Meet modes guide what it proposes. Speech recognition uses the browser/platform default and may process audio locally or through that provider. RAI receives the transcript and does not itself send or store raw microphone audio. The request may also include relevant event, contact, note, or to-do context. A clock time can be enough to create an event.
Auto-approve in Settings → AI & Workspace skips confirmation for new events. Leave it off to review each suggestion. Free includes 5 AI conversions in a rolling 24-hour window; Pro and Team are unlimited.
Slash shortcuts
Type these in the Assistant composer; they expand before sending.
/todo · /task [text]Expands to “add todo” plus the rest of the line./note [text]Expands to “create note” plus the rest of the line./event [text]Expands to “create event” plus the rest of the line./meet [name]Expands to a video call with that person./contact [text]Expands to “add contact” plus the rest of the line.Voice
Rai approveSave a pending AI event without tapping Confirm.Rai cancelDiscard the pending AI draft.Rai focusSet Focus status.Rai timesheet · Rai notes · Rai todoOpen that panel.Rai meet [name]Start a Google Meet for a People contact who has an email.Rai summarize todayShow the schedule for the named day, or the day open on the calendar.Notes, to-dos, timesheet
The right rail holds Quick Notes, to-dos, timesheet, analytics, the Assistant, and calendar chat.
- Quick Notes — search, filter, switch grid/list, pin, and archive. Changes queue locally and sync later.
- To-dos — use a list or board, filters, and priorities. Say “Rai todo” or choose New to-do in the command bar.
- Timesheet — available on Pro (with 30-day history on Free). Visible calendars fill a weekly draft. Remove hides a row from export; Restore brings it back. Export previews CSV, XLSX, or PDF before download on the Pro plan.
- Analytics — review scheduled time, meetings, deep work, and transit for a selected span. Open it from the rail or with “Open reports”.
Integrations
Connect services under Settings → Integrations. Slack supports alerts and /rai commands. Notion and Linear sync events, notes, and to-dos. Zoom creates meetings for online events. Google Calendar is managed under Calendar Preferences.
Offline & sync
Creates, edits, and deletes queue in IndexedDB while offline. RAI retries pending changes when the network returns. The header shows Offline or an unsynced count with Retry. Returning to the tab also triggers a sync attempt.
Calendar chat
Chat belongs to a shared calendar. Its panel shows Live, Connecting, Reconnecting, or Offline. Messages use realtime when available and resync when the channel reconnects.
Plans & trial
Checkout runs through Lemon Squeezy. New Pro checkouts can include a 14-day Pro trial with full access to Pro features. Then billing converts to the purchased plan. Settings → Billing shows the active trial timeline. Manage cards, invoices, and cancellation in the Lemon customer portal.